NCPBL ByLaws

ARTICLE I.  NAME
The name of this organization shall be the North Carolina State Chapter of Phi Beta Lambda, hereinafter referred to as "the Chapter."

ARTICLE II.  PURPOSE
The purpose of the Chapter shall be to further the goals of Phi Beta Lambda within the state of North Carolina.  The Chapter shall provide opportunities for post-secondary and college students to develop business-related career competencies.  Phi Beta Lambda is an integral part of the instructional program and in addition promotes a sense of civic and personal responsibility.

The specific goals of FBLA-PBL and the Chapter are to:
Develop competent, aggressive business leadership.  Strengthen the confidence of students in themselves and their work.  Create more interest in and understanding of American business enterprise.  Encourage members in the development of individual projects, which contribute to the improvement of home, business, and community.  Develop character, prepare for useful citizenship, and foster patriotism.  Encourage and practice efficient money management.  Encourage scholarship and promote school loyalty.  Assist students in the establishment of occupational goals.  Facilitate the transition from school to work.

ARTICLE III.  MEMBERSHIP
Section 1:  Phi Beta Lambda membership shall consist of members of chartered local chapters.  These members shall hold membership in their state and national chapters.  Individual members shall be recognized only through the North Carolina State Chapter of Phi Beta Lambda.

Section 2:  Membership shall consist of the following classes:
Active members shall be students enrolled in business and/or business-related fields who accept the purpose of Phi Beta Lambda and subscribe to its creed.  Active members shall pay dues as established by Phi Beta Lambda and may participate in state and national events in accordance with the guidelines of the State and National Awards Programs, serve as voting delegates to the State and National Leadership Conferences, hold state and national office, and otherwise represent their respective state and local advisers.  Approval of changes in the definition of Active Members by the national association shall automatically effect a change in this section.

Professional Division-Foundation Members shall be those individuals holding current membership status with both the NCPBL Professional Division-Foundation and the FBLA-PBL National Professional Division.  Professional Division-Foundation members shall pay dues as established by the national Professional Division, but shall not compete in events, serve as voting delegates, or hold offices reserved for student members.  These members are not part of the NCPBL State Chapter membership and are a separate entity.  (As amended 2012 SLC)

Honorary Life Members may be recommended by the membership and shall be accepted upon approval by the State Executive Council.  They shall be persons who are assisting in the advancement of business and office education and/or who are rendering outstanding service to Phi Beta Lambda.  Honorary Life Members shall not vote or hold office and shall not be required to pay NCPBL State Chapter dues.  (As amended 2012 SLC)

ARTICLE IV.  DUES AND FINANCE
Section 1:  Each local chapter shall pay annual state and national membership dues.
A.    State dues shall equal the annual national membership dues.
B.    The annual national membership dues are set by the National Chapter.   Approval of changes in the amount of national dues shall automatically effect a change in this Section.  (As amended 2012 SLC)

Section 2:  The fiscal year of the Chapter shall be July 1 through June 30.
Section 3:  A financial review to ensure accountability and adequate record keeping shall be made annually by a committee appointed by the State Council of two advisers and a Professional Division member who were not members of the Council during the fiscal year of the records being reviewed.  The Committee will provide a report to the Executive Council and a yearly financial statement will be provided local chapters.  (Added April 2008)

Section 4:  The Chapter's finances shall be handled in the following manner:
A.    Funds shall be kept on deposit in any approved bank in North Carolina.
B.    Checks are to be signed by at least two of the following individuals: State Adviser or Directors.
C.     The Secretary shall ensure that a detailed record of receipts and disbursements of all funds is maintained as approved by the State Adviser.
D.    All bills shall be presented to the State Adviser for payment.
E.    All checks shall be made payable to North Carolina Phi Beta Lambda.

ARTICLE V.  ORGANIZATION
Section 1:  The State Chapter shall be an association of local chapters within the state of North Carolina, each operating in accordance with a charter granted by FBLA-PBL, Inc.  Only chapters which have received charters and numbers issued by FBLA-PBL, Inc., and which are currently in good standing, shall be referred to as chapters of "Phi Beta Lambda."

Section 2:  The State Chairman of FBLA-PBL shall approve a State Adviser (or Advisers) to provide continuity in administration of the Chapter.  The State Adviser(s) will be elected by the NCPBL Local Chapter Advisers at the State Leadership Conference with no chapter having more than two advisers voting.  A serving State Adviser(s) may be eligible for reconsideration.  All candidates must submit materials to a nominating committee by December 30th.  The nominating committee shall be comprised of one local chapter adviser from each region, and two professional members appointed by the State Executive Council, and as ex-officio, non-voting members, the State President and the State Chairman.  The State Chairman must approve of all candidate(s) prior to submitting candidate(s) names to the local chapter advisers.

The nominating committee shall distribute the application form(s) of the candidate(s) to each active local chapter's lead adviser two weeks prior to the SLC.  Local chapter advisers, with no chapter having more than two advisers voting, shall vote for the State Adviser at the SLC.  A majority vote of local chapter advisers in attendance at the NCPBL SLC is needed.  The outcome of the voting process will be announced at the NCPBL State Leadership Conference during the business session and the new State Adviser's name will be sent to the State Chairman of FBLA-PBL and National FBLA-PBL will be notified.

The State Committee:  There will be five permanent positions on the State Committee:  State Adviser, State Awards Director; Administrative Services Director, Conferences Director, and Communications Director.  Their major responsibilities are, but not limited to, as follows:
?    State Adviser:  To manage the affairs of the State Chapter with the support of the State Committee and to oversee the leadership development of the state officer team.
?    State Awards Director:  To coordinate and administer the awards program of the Fall Leadership Development Conference and the State Leadership Conference and provide documentation to National, as required, for those members of North Carolina Phi Beta Lambda attending the National Leadership Conference.
?    Conferences Director:  To coordinate the planning of the Fall Leadership Development Conference and coordinate with the State Adviser the planning of the State Leadership Conference.  This includes working with State Awards Director to secure judges for events and to secure necessary leadership programs and speakers for both conferences.
?    Communications Director:  To oversee the flow of information through the State Chapter website, production of the state newsletters and other state related documents as directed by State Adviser.
?    Administrative Services Director:  To serve as a liaison to the Professional Division-Foundation organization and to assist the State Adviser as needed (e.g. financial, marketing).   (As amended 2012 SLC)


Section 3:  State Committee Terms of Service:   The term of office for the State Adviser shall be a four-year term.  The term of office for the Directors shall be a two-year term, and each appointment is subject to the approval of the State Executive Council.  Director positions may be held by local chapter advisers or members of the Professional Division-Foundation, Inc.  (As amended 2012 SLC)

Terms of office shall commence at the conclusion of the NCPBL State Leadership Conference of a given year, and outgoing positions at the conclusion of the National Leadership Conference of the year the term is complete, allowing for a transition period.

No more than two advisers from a chapter may serve as a member of the State Committee.  (As amended 2012 SLC)

Section 4:  Each local chapter shall have an adviser who will be a faculty member or a staff person, as sanctioned by the local chapter's college administration, as appropriate.  A local chapter may have as many special-emphasis groups under the chapter charter as it deems necessary to meet the interests of all students.  The local chapter of Phi Beta Lambda shall assume full responsibility for coordinating the program of these interest groups (as Amended April 17, 2004).  

Section 5:  The State Chapter shall consist of three geographic regions Eastern, Central, and Western.  The regions shall be defined by the Executive Council.

Section 6:  The State Committee shall be comprised of the State Adviser and the State Directors.  No more than two State Committee members may be from the same institution.  If the State Adviser or a director position becomes vacant, the State Executive Council shall select a person to complete that term of office with appropriate approvals as stated in Section 2 and 3.

ARTICLE VI.  EXECUTIVE COUNCIL
Section 1:  The North Carolina Phi Beta Lambda State Executive Council is composed of the State Chairperson, State Committee, and State Officers.  The local chapter adviser for each state officer and the Professional Division-Foundation officer team shall be non-voting members (unless already represented on the Council in a role stated above).  All voting members are expected to participate in State Executive Council activities.  (As amended 2012 SLC)

Section 2:  The State President shall be empowered to call meetings with the approval of the State Chairperson and/or State Adviser.

Section 3:  The State President shall preside at all Executive Council meetings.

Section 4:  The Executive Council shall represent and act for the Chapter as the occasion may demand and plan for the overall welfare of the Chapter.

Section 5: Quorum.  The quorum for all State Executive Council meetings (regular or called) shall be a majority of State Executive Council members of record (as Amended April 17, 2004; April 8, 2006).

Section 6:  State Executive Council regular meetings shall be held up to four times a year:  Initial Meeting at North Carolina Phi Beta Lambda State Leadership Conference, Summer, and Winter.  A fourth meeting can be called upon as prescribed in these bylaws.  Also officer training may take place after the State Leadership Conference and before the National Leadership Conference.  (As amended 2012 SLC)

Section 7:  The Executive Council plans and implements, under the guidance and direction of the State Chairperson and State Adviser(s), and State Committee, the total program of leadership development activities, state leadership training sessions, and the North Carolina Phi Beta Lambda State Leadership Conference (as Amended April 17, 2004).

Section 8:  If the State Adviser or a director position becomes vacant, the State Executive Council shall select a person to complete that term of office with appropriate approvals as stated in Article 5, Section B and C until the next SLC.

Section 9:  Removal from Council:   In the event that an elected or appointed State Adviser or Director does not carry out the duties and responsibilities assigned that position or does not follow the constitution and bylaws of state and national, the person is subject to removal.  Due process must be sent in writing to the State Chairperson and/or State Adviser (as appropriate) to ask for removal.  Removal for State Adviser will be upon recommendation of the State Executive Council and approved by the State Chairperson.  Removal for a Director will be upon recommendation of the State Adviser and voted on by the State Executive Council.    A two-thirds vote of the State Executive Council is required for removal from office.

ARTICLE VII.  OFFICERS AND ELECTIONS
Section 1:  State Officers.  The following make up the North Carolina Phi Beta Lambda State Officer Team: President, Eastern Region Vice President, Central Region Vice President, Western Region Vice President, Secretary, and Historian.  (As amended 2012 SLC)

Section 2:  Qualifications for State Office.
A.    Only active members are eligible to hold state office.
B.    Only those applicants who are present at the North Carolina Phi Beta Lambda State Leadership Conference and officially certified by the Officer Candidate Screening Committee shall be eligible.
C.    To be considered for a state office in Phi Beta Lambda, an applicant:
1.    shall have at least one full school year remaining in his or her educational program,
2.    shall be approved by the local chapter and its adviser(s),
3.    shall submit an officer application form to the State Adviser(s) prior to the filing deadline.
4.    for Secretary must possess the capability to record minutes of meetings in an accurate and timely manner as well as to produce them according to acceptable business standards.
5.    for the office of Historian must possess the ability to update website..

Section 3:  Nominations.  Nominations shall be made as follows:
A.    A local chapter may nominate two candidates for state office.  In the event both candidates win, only the candidate winning the higher office may serve unless either or both candidates are unopposed.  Candidates for state office must be selected by a two-thirds vote of the members of their local chapters.
B.    Nominations shall not be received from the floor at the State Leadership Conference.
C.    If no nominations are received for an office, the Executive Council will appoint a qualified person.

Section 4:  Elections.
A.    The President, Secretary/Treasurer, and Historian shall be elected annually at a general session of the North Carolina Phi Beta Lambda State Leadership Conference by the local voting delegates.  The Vice Presidents shall be elected annually at a regional session of the North Carolina Phi Beta Lambda State Leadership Conference by the local voting delegates in each region.
B.    Each chapter in good standing shall be entitled to send voting delegates from its active membership to the North Carolina Phi Beta Lambda State Leadership Conference in accordance with the following:
Under 50 members--2 voting delegates
50-100 members--3 voting delegates
Over 100 members--4 voting delegates
C.    Voting shall be done by official voting delegates from each local chapter represented at the North Carolina Phi Beta Lambda State Leadership Conference using the following procedure:
1.    A roll call of chapters will be made to verify voting delegates.
2.    Voting shall be by ballot of official voting delegates in attendance.

Section 5:  Term of Office.  State Officers shall be elected for one year, and their term of office shall begin at the close of the North Carolina Phi Beta Lambda State Leadership Conference at which they are elected.

Section 6:  Vacancy in Office.  A vacancy in any office, other than that of President, shall be filled by appointment of the Executive Council.  Should the office of President become vacant, the Vice President from the President's region shall automatically become President.

Section 7:  Removal from Office.  In the event that a State Officer does not carry out the duties and responsibilities assigned that office, and in the event that a State Officer does not conduct himself or herself in an exemplary manner which upholds the high ideals of Phi Beta Lambda, the officer is subject to removal from State Office by the State Executive Council.  Absence from a State Executive Council meeting may constitute reason for removal from office. A two-thirds vote of the State Executive Council is required for removal from office.  (As amended 2012 SLC)

Section 8:  Running for National Office.  A candidate for a PBL national office must be endorsed by the State Executive Council prior to submitting nomination materials.  Members wishing to be endorsed must submit to the State Adviser a letter of interest including qualifications, platform and campaign basics, and education plans for the next year, a transcript, and a letter of recommendation from their chapter adviser no later than ten business days following the State Leadership Conference.  The Council will review completed applications and make a decision on endorsing and making the nomination.  Candidates will be assisted throughout the campaign by the Council.  A two-thirds vote is required to endorse and nominate the candidate.  (As amended 2012 SLC)

ARTICLE VIII.  DUTIES OF STATE OFFICERS
Section 1:  President.  It shall be the duty of the president to preside over all Executive Council meetings at which time plans will be made for the North Carolina Phi Beta Lambda State Leadership Conference, various state projects and activities, and other business as necessary to conduct the affairs of the Chapter.  The President shall appoint all special committees as deemed necessary and shall serve as ex-officio member of these committees.  The President shall promote chapter organization as well as chapter activities.  It shall be the duty of the outgoing President to oversee and ensure the delivery of the annual business report for the state chapter with the outgoing state officer team.

Section 2:  Regional Vice Presidents.  It is the duty of regional Vice Presidents, acting under the direction of the President, to oversee the welfare and promotion of the Phi Beta Lambda organization in their regions of the state.  In case the office of the President becomes vacant, the Vice President from the President's region succeeds to the presidency and assumes those duties of the President.  Vice Presidents shall promote local chapter membership growth and chapter recruitment.  In addition, regional Vice Presidents will preside over regional meetings.

Section 3:  Secretary.  It shall be the duty of the Secretary/Treasurer to perform the tasks common to such an office, such as keeping accurate records of the sessions of the North Carolina Phi Beta Lambda State Leadership Conference and of the meetings of the Executive Council.  The Secretary  shall maintain the permanent files of all minutes and shall send a synopsis of actions taken during State Executive Council meetings to the State Historian for publication in the state newsletter.  The Secretary shall work with the State Adviser(s) as custodian of the funds of the Chapter.  The Secretary  shall ensure that a summary record of all receipts and disbursements is maintained and shall make an annual report on such matters at the end of the fiscal year and other supplementary reports as may be directed by the Executive Council, State Adviser(s), or State Chairman.

Section 4:  Historian.  The Historian shall cause the publishing of the state newsletter(s), updating the content of the web site, and accuracy of all published information.  Historian collects information from each local chapter and checks for correctness of form and grammar.  The Historian must possess the ability to update website.  (As amended 2012 SLC)

Section 5.  These officers shall perform such duties as directed by the NCPBL State President and not inconsistent with these bylaws and other rules adopted by NCPBL.

ARTICLE IX.  MEETINGS

Section 1:  Local chapters shall hold their meetings monthly or more often throughout the school year and at such time and place as may be decided upon by the executive council of the local chapter.

Section 2:  The annual Fall Leadership Development Conference shall be held in October or November at a time and place to be approved by the State Executive Council.  (As amended 2012 SLC)

Section 3:  The North Carolina Phi Beta Lambda State Leadership Conference shall be held annually at least 45 days prior to the National Leadership Conference at a time and place to be approved by the Executive Council upon recommendation of the State Awards Program Director and the State Adviser (as Amended April 8, 2006).

Section 4:  Quorum.  The quorum for all business meetings of the North Carolina Phi Beta Lambda State Leadership Conference shall be a majority of the registered voting delegates.

ARTICLE X.  RULES, REGULATIONS, AND POLICIES

Section 1:  Such rules, regulations, and policies as are deemed necessary for the proper conduct of the Chapter shall be adopted.

Section 2:  No rules, regulations, and policies shall be adopted which are contrary to the state and national constitutions.

Section 3:  In all meetings, the most current edition of Robert's Rules of Order shall serve as the parliamentary authority.

ARTICLE XI.  AMENDMENTS
Section 1:  Proposed amendments to the Bylaws shall be submitted in writing by local chapters or State Executive Council members to the State Adviser, State President, and State Secretary up to 14 days prior to a State Executive Council meeting.  The State Adviser will send all proposed amendments to the bylaws received to the members of the State Executive Council within two business days of the deadline.  Prior to sending the proposed amendments to the bylaws to the State Executive Council, the State Adviser will ensure that the amendments are not in conflict with the ethics or rules of Future Business Leaders of America-Phi Beta Lambda, Inc.

Section 2:  Proposed amendments shall be reviewed by the Executive Council and submitted to local chapters for consideration with recommendations from the Executive Council three weeks prior to the State Leadership Conference.
A.    Amendments may be adopted by one of two ways:
1.    A two-thirds vote of local chapter voting delegates in attendance at the North Carolina Phi Beta Lambda State Leadership Conference,
2.    A two-thirds vote of local chapter voting delegates by mail.  
B.    The Board of Directors of Future Business Leaders of America-Phi Beta Lambda, Inc., may enact, without the consent of the Association or its members, any amendments required to qualify, or to retain qualification, as a charitable and education organization as defined in the Internal Revenue Code of 1954 or any successor thereto, and such amendments shall automatically become a part of these bylaws.   (As amended 2012 SLC)